Cabinet LEXEL Juridique & Fiscal, société anonyme avec Administrateur Général au capital de 15.000.000,00 Ariary ayant son siège social à l’Immeuble Tana Water Front, Ambodivona – 101 Antananarivo – Madagascar, inscrite au Registre du Commerce d’Antananarivo sous le numéro 2005 B 00526 et portant les numéros d’immatriculation fiscale 2000000488 et statistique 69102 11 2005 0 00834, représentée par Monsieur Olivier RIBOT
This charter aims to determine the rules on the collection and processing of data by the Firm Lexel Juridique & Fiscal (hereinafter ʺ the Firm ʺ) among its clients (hereinafter ʺ the Clientsʺ).
The employees of the Firm, its subcontractors and hosts working with the Firm for a specific assignment commit to respect the provisions of this charter and to contribute to their proper application.
Through the legal and tax consulting activity, the Firm collects and processes confidential and sensitive information related to clients and their activities.
Regarding confidential and sensitive information and except for express authorization from the Clients or requisition by the police, judiciary, tax, social or any other public authorities, as provided in article 3 below, the Firm undertakes to:
The Firm prohibits to contact directly or indirectly employees, managers, executives, suppliers or customers of competing companies of the Clients, without the Clients written authorization. The Firm commits to the Clients to address all inquiries and correspondence relating thereto.
The Firm and its employees, subcontractors, hosts, and natural or legal persons forming a group within the Firm to respond to offers, undertake to respect the confidentiality of the data provided.
The Firm implements all necessary measures to preserve the confidentiality of these data.
The charter does not apply :
The collection of data by the Firm from the Clients is systematically based on the consent of the latter or on a legal obligation.
This collection is restricted to strictly necessary data to the achievement of the Firm’s assignment.
The Firm collects personal data from potential clients who wish to contact the Firm via the online contact form. These data are necessary to respond to the request of the potential clients. The required data are name, surname, e‐mail of the clients, the matter they wish to address and any documents that may enable an understanding of the matter.
In addition to the data collected in the initial contact mentioned above, the Clients provide the Firm sensitive and confidential data for the purposes of file processing.
The Firm collects and processes personal data of all its employees. These data are collected for legal or archival purposes only. The Firm commits not to use this information to make decisions regarding the employees based on said information without informing them. Documents prepared by the Firm relating to its employees such as evaluation sheets, payroll forms and business card are kept for good management purposes of the Firm. The persons concerned are informed of the existence of such documents and of their rights relating to these documents.
The Firm reserves the right to retain the data collected from the Clients, unless legal obligation or express request otherwise of the Clients, at the end of the relationship between the Firm and the Clients, materialized in the termination of subscription contracts and/or legal secretary contracts.
The data collected from the employees of the Firm are kept according to the legal durations. In case of no legal duration, the Firm reserves the right to keep the data for an indefinite period.
All the data collected, from the Clients and Firm employees, is kept on a secure server dedicated to this purpose within the Firm. Technical and organizational measures could be implemented to ensure the security of the data.
In order to ensure the security of the processed data, the Firm is regularly audited including intrusion tests in the Firm’s computer system.
The Firm trains its employees with good practices in data securityby sending regular documentation.
The Firm commits to the Clients to do their best to ensure the security and confidentiality of the data provided by the latter.
The employees of the Firm should immediately inform the Associates and the IT service of the Firm in case of suspected breach of security or confidentiality.
The Firm chooses its subcontractors and hosts as well as other people with whom the Firm wishes to work, taking into account the ability to guarantee the security of the data.
The Firm regularly ensures that the persons mentioned in the paragraph above are able to ensure permanently that security.
The Firm appoints as data manager:
Mr Frédéric RANJATOELY Zone Tana Water Front Ambodivona, Escalier C Antananarivo 101 ‐ Madagascar
The data manager is responsible for ensuring the correct application of the legal provisions relating to data processing, compliance with this charter and the effectiveness of the rights of data subjects.
The contact details of the data manager are indicated on the website of the Firm and are notified to its employees.
In the event of change of the identity of the data manager, the Firm agrees to inform immediately the Clients in writing.
The Firm employees agree to act in accordance with this charter and under the current regulations concerning the protection of personal data.
By signing the present charter, the Firm employees certify they have read its content.